Project Coordinator

ITALDECO - Dubai

 

Position Title:

Project Coordinator

 

JOB PURPOSE

To provide range of information and services regarding the status of the projects and to ensure effective and efficient operation.

 

KEY ACCOUNTABILITIES

Description

Key Performance Indicators

Prepare documents to submit to clients/ landlords/ DCD and DM for approval.

% of delays in the submission of documents

Collect and coordinate documents needed by technical staff to submit to client and/or keep on records for the respective projects.

% of collected and recorded documents

Handle incoming and outgoing correspondences of the company to provide proper information dissemination to concerned parties of the projects.

% of accuracy of information delivered, % of delayed information dissemination

Monitor document, drawing and material sample submittal and receipt procedure to provide accurate log information of the project.

% of errors in the log information against the submittals

Liaise with project team members to prepare technical submission to mall or client.

% of errors in submittal relative to inconsistent coordination

Keep track of all documents, correspondences and transactions to provide correct information on the projects.

% of errors in providing correct information        

Coordinate the flow of collated communication both internally and externally as required to provide proper information of the projects.

% of errors in providing correct information

 

EXPERIENCE & QUALIFICATION

Minimum Qualification

Graduate of a Secretarial course

Minimum Experience

2 years of secretarial job

 

 

SKILLS, KNOWLEDGE & ABILITIES

Job Specific

Communication Skills, Priority Setting, Telephone and Email Etiquette, Organizational Skills

Generic Skills

Communication and Interpersonal Skills

 

FINANCIALS & DECISION MAKING AUTHORITY

Financial Scope

 

Reporting Staff

 

Decision Making Authority

 

 

WORKING ENVIRONMENT & COMMUNICATION

Working Environment

Office

Internal Relationships

All Staff

External Relationships

Subcontractors, Suppliers, Client

 


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